PRIVACY NOTICE AND GENERAL DATA PROTECTION REGULATION (GDPR)
Please read the following carefully. This privacy notice contains information about the information collected, stored, used or otherwise processed about you and the reasons for the processing. It informs you who we share this information with, the security mechanisms put in place to protect your data and how to contact us in the event you need further information.
Who we are?
My Ecocity website (collectively ‘’Ecolism’’ in this document) refer to sites hosted on myecocity.co.uk, and other related domains and subdomains. We collect, process and are responsible for personal information about you. When we do this, we are the ‘controller’ of this information for the purposes of the GDPR and the Data Protection Act 2018.
What we do with your Information
Non – Personal Identifying Information
Like most website operators, when you register, Ecolism collects non-personally identifying information of the sort that web browsers and servers typically make available, such as the browser type, language preference, referring site, the date and time of each visitor request. Ecolism purpose in collecting non-personally identifying information is to better understand how Ecolism visitors use its website. From time to time, Ecolism may release non-personally information in the aggregate, e.g., by publishing a report on trends in the usage of its website.
Personal Identifying Information
When you register, Ecolism collects personally- Identifying information like:
- Personal details- Name, email address and home address, contact number and any social media handles that you provide.
- Other personal data are relevant to the services provided.
There is also a forum for interaction. Certain visitors to the website choose to interact with Ecolism in ways that require Ecolism to gather personally-identifying information. The amount and type of information that Ecolism gathers depends on the nature of the interaction. Example, we ask visitors who use our forums to provide a username and email address.
In each case, Ecolism collects such information only in so far as it is necessary or appropriate to fulfil the purpose of the visitor’s interaction with Ecolism. Ecolism does not disclose personally-identifying information other than as described below. Visitors can always refuse to supply personally-identifying information, with the caveat that it may prevent them from engaging in certain website-related activities.
All information collected on Ecolism will be handled in accordance with the GDPR and DPR.
Use of Personal Information
We use the information you provide to register for your account, attend our events, receive newsletters, use certain services or participate in the WordPress open source project in any other way.
We would like to send you email marketing communications which may be of interest to you from time to time if you have consented to marketing.
You have the right at any time to stop us from contacting you for marketing purposes. If you no longer wish to be contacted, please click on the unsubscribe link at the bottom of the email.
Protection of Certain Personal Identifying Information
If you are a registered user of the Ecolism website and have supplied your email address, Ecolism may occasionally send you an email to tell you about new features, solicit your feedback, or just you up to date with ongoing activities with Ecolism and our products. We primarily use our blog to communicate this type of information, so we expect to keep this type of email to a minimum.
If you send us a request ( for example, via a support email or via one of our feedback mechanisms), we reserve the right to publish it in order to help us clarify or respond to your request or to help us support.
Who will I share your information with?
Ecolism will not sell or disclose potentially personal-identifying information to anyone. However, discloses will disclose personal-identifying information only to those of project administrators, contractors, and affiliated organisations that need to know that information in order to process it on behalf of Ecolism. Some of these employees, contractors and affiliated organisations may be located outside of your home country; by using Ecolism, you consent to the transfer of such information to them.
Ecolism may be required to provide your information to regulators or by law, such as the Information Commissioner’s Office. In the case of the Information Commissioner’s Office, there is a risk that your information may lawfully be disclosed by them for the purpose of any other civil or criminal proceedings, without my consent or yours, which includes privileged information.
Access to Data
Ecolism registered users can edit their account anytime by following these steps:
- Visit https://myecocity.co.uk/edit-my-profile/
- Change your information and restrict it to yourself only, friends, or the public at your own preference.
Retention of Personal Information
Ecolism will retain your personal information on the system for as long as we need to for the success of open projects and programs that support Ecolism.
We keep contact information ( such as mailing list information) until a user unsubscribes or requests that we delete the information from our live systems.
Names and contact details held for marketing purposes will be stored until the user deletes such data and closes the account.
If a user purchases a book on myecocity.co.uk, the details of the card payment will be deleted immediately after the transaction. Invoices and receipts related to myecocity.co.uk will be retained for 7 years after the close of the calendar year’s audit, by the instruction of our financial consultants ( auditors & bookkeepers).
As explained above, we are relying on your explicit consent to process your information in the categories above. You provided this consent when you registered and agreed to the terms and conditions.
You have the right to withdraw this consent at any time, but this will not affect the lawfulness of any processing activity that we have carried out prior to you withdrawing your consent.
Additionally, information about how you use our website is collected automatically using ‘’cookies’’. Cookies are text files placed on your computer to collect standard internet log information and visitor behaviour information. This information is used to track visitor use of the website and to compile statistical reports on website activity.
Your Rights in relation to your Information
Under the GDPR, you have a number of rights that you can exercise in certain circumstances.
In summary, you may have the right to:
- Ask for access to your personal information and other supplementary information;
- Ask for correction of mistakes in your data or to complete missing information we hold on you;
- Ask for your personal information to be erased, in certain circumstances;
- Receive a copy of the personal information you have provided to us or have this information sent to a third party. This will be provided to you or the third party in a structured, commonly used and machine-readable format, e.g. a Word file;
- Object in certain other situations to the continued processing of your personal information;
- Restrict my processing of your personal information in certain circumstances;
If you want more information about your rights under the GDPR please see the guidance from the Information Commissioners Office on https://ico.org.uk/for-organisations/guide-to-data-protection/guide-to-the-general-data-protection-regulation-gdpr/individual-rights/
If you want to exercise any of these rights, please:
- Use the contact details at the end of these documents;
- We may need to ask you to provide other information so that you can be identified;
- Please provide a contact address so that you can be contacted to request further information to verify your identity;
- Provide proof of your identity and address
- State the right or rights that you wish to exercise
We endeavour to respond to you within one month from when we receive your request.
How to make a complaint?
The GDPR also gives you the right to lodge a complaint with the Information Commissioners’ Office if you are in the UK, or with the supervisory authority of the Member State where you work, normally live or where the alleged infringement of data protection laws occurred. The Information Commissioner’s Office can be contacted at http://ico.org.uk/concerns/
We do not intend to process your personal information except for the reasons stated within this privacy notice. For any future changes, this privacy notice will be amended and placed on the website.
This privacy notice was published on 01/01/2018 and last updated on 12/03/2019.
If you have any questions about this privacy notice, please contact us by email: firstname.lastname@example.org
Who we are
Our website address is https://myecocity.co.uk.
What personal data we collect and why we collect it
When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.
If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.
If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.
If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.
When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.
If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.
Embedded content from other websites
Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
Who we share your data with
How long we retain your data
If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.
For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.
What rights you have over your data
If you have an account on this site or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.
Where we send your data
Visitor comments may be checked through an automated spam detection service.
Your contact information
How we protect your data
What data breach procedures we have in place
What third parties we receive data from
What automated decision making and/or profiling we do with user data
Industry regulatory disclosure requirements